Duties:

Corporate Events & Social Impact Programs:

• Lead planning and execution of large-scale corporate volunteer programs, including the Client in Action (Spring) and the Client's Children’s Vision Program (Fall).
• Manage timelines, milestones, and logistics for multi site volunteer events, ensuring smooth coordination during peak seasons (Spring and Fall).
• Serve as primary liaison between the Client's Social Impact, nonprofit partners, site leads, and internal stakeholders to confirm project details, supply needs, safety expectations, and day of instructions.
• Develop event toolkits and communications, including volunteer instructions, project briefs, FAQs, and promotional content for InSight pages and internal channels.
• Coordinate volunteer registration and engagement, ensuring accurate tracking for participation, headcount, and compliance with the Client's Associate Giving systems.
• Oversee procurement and distribution of event-related materials (supplies, equipment, PPE, signage, branded items).
• Facilitate day of event support, including onsite coordination, troubleshooting, partner engagement, and volunteer experience management.
• Track, report, and summarize impact metrics, aligning with Social Impact reporting requirements (volunteer hours, participants, community outcomes).
• Maintain documentation and knowledge repositories for continuous improvement and scalability of annual programs.
• Partner with internal functions (Communications, Facilities, Security, Risk, HR, Legal) as needed to ensure safe, approved, and well-organized events.

Other:

• Experience collaborating with functions like Facilities, Security, Risk/EHS, Legal, Communications, HR.
• Event or project credentials (e.g., Cvent, CMP, PMP, or CAPM) are a plus.
• Preferred use of event planning or volunteer software (cybergrants, benevity, cvent, etc.).
• Lifting/Carrying: Frequently lift, carry, and move event materials and supplies up to 20-40 lbs independently; team lift items above that weight.
• Early mornings, evenings, and occasional weekends required during peak weeks for setup/teardown or multi-site coverage.
• Local travel between event sites; occasional regional travel depending on program footprint.

Working Hours: Monday - Friday: 8:00AM-17:00PM CST some hours may be required outside of this window as business/project needs arise.