Document Control Specialist/Quality Admin
Summary:
- We are seeking a detail-oriented and organized Document Control Specialist / Administrative Assistant to manage our document filing and archival system, ensuring efficient data entry in supplier transparency.
- The ideal candidate will possess exceptional skills in Microsoft Word and Excel, have strong computer skills, and demonstrate a proactive approach to learning new programs.
- You will play a crucial role in supporting team operations and collaborating with various departments.
Responsibilities:
- Document Management:
- Organize, file, and archive physical and digital documents in a systematic manner.
- Develop and maintain naming conventions and categorization for easy retrieval of documents.
- Conduct regular audits of documents to ensure they are accurate, up-to-date, and comply with company standards.
- Data Entry:
- Accurately enter and update data in various systems, ensuring high levels of accuracy and attention to detail.
- Monitor and ensure supplier transparency by maintaining accurate records of supplier information and communications.
- Software Proficiency:
- Utilize Microsoft Word to create, format, and edit documents as needed.
- Use Microsoft Excel for data manipulation, including the use of formulas, pivot tables, and data visualization (charts/graphs).
- Collaboration and Support:
- Work collaboratively with team members to support various projects and initiatives.
- Communicate effectively with colleagues across departments to facilitate smooth operations and resolve issues.
- Participate in team meetings and contribute to discussions, sharing insights and feedback.
- Learning and Development:
- Demonstrate a proactive approach to learning new software and tools, particularly document approval platforms and other relevant applications.
- Stay updated on best practices related to document management and data entry.