Duties:    

• Onboarding and offboarding employees (equipment, etc).
• Manages calendars.
• Print out materials for meetings as needed, other printshop requests.
• Register and act as escort for building visitors as needed.
• Maintains department mailing lists and Teams sites.
• Sets up travel plans through Concur as a delegate, including air, ground and hotel.
• Ensures the leaders are made aware of issues that need immediate attention.
• Handles confidential business matters as assigned by leaders, including but not limited to invoice resolution.
• Performs all Company business in accordance with all regulations and Company policy and procedures.
• Demonstrates high ethical and professional standards with all business contacts and the Client's employees to maintain the Company’s excellent reputation within the medical and pharmaceutical community.
• Demonstrates comprehensive knowledge of the Client’s mission, business processes, policies, and practices, and applies knowledge within own technical area to develop relatively advanced work results.
• Organizes and prepares for leadership meetings of the two service areas, including drafting slides and capturing action items and attending to logistics such as conference rooms, food and attendee management.
• Plays a consultative role in ensuring leadership meetings conducted are well run, adhering to budget and time constraints.
• Assigning Exams and Running Reports in LOS.
• Working with Internal team and Vendors to conduct surveys, evaluation forms and run assessments.
• Opening P.O.’s, handling invoicing and ordering supplies.
• Working with vendors (ie. Sodexo and BCD) and trainer to coordinate meals/snacks for meetings when needed.
• Helping to support live training events.
• Participate on all training calls capturing notes and action items.
• Shipping supplies to trainers.